Privacy Statement
Effective Date: 27 June 2025
Last Updated: 27 June 2025
HPV-FASTER-Implement (“HPV-Faster-Implement”, “we”, “us”, “our”) takes your privacy seriously. This Privacy Statement describes how we collect, use, share, and protect your personal data in connection with this website. While we may link to external websites, we are not responsible for their privacy practices or content.
1. What is “Personal Data”?“
Personal data” means any information relating to an identified or identifiable natural person. This includes names, email addresses, IP addresses, and any data that can be used to identify you directly or indirectly.
2. What Information Do We Collect?
a. Information You Provide
We collect personal data when you voluntarily submit it through forms on our website (e.g., contact, participation, or survey forms). Each form will provide a specific explanation of why your data is collected and how it will be used. We will always request your explicit consent for any processing that is not based on a legal obligation or legitimate interest.
b. Information We Collect Automatically
- Log Data: Includes your IP address, browser type, access times, pages viewed, referring URLs, and download activity. This is used for technical, statistical, and security purposes.
- Usage Data: Collected via Google Analytics to understand aggregate usage trends. To opt out, install the Google Analytics Opt-Out Add-on.
- Cookies: We use cookies to manage user sessions and preferences. See our Cookie Policy for more.
3. Legal Basis for Processing
Under the GDPR, our legal bases for processing your personal data may include:
- Consent (Article 6(1)(a)) – when you provide it through forms.
- Legal obligation (Article 6(1)(c)) – if processing is required under EU or national law.
- Legitimate interests (Article 6(1)(f)) – for securing and optimizing the website.
If we collect or process any special categories of data (e.g., health-related data), we do so under Article 9(2)(a) – explicit consent – or as permitted for scientific research under Article 9(2)(j).
4. How Do We Use Your Data?
We use your data to:
- Respond to your queries and manage participation in our studies.
- Monitor, secure, and optimize website performance.
- Understand how users interact with the site for reporting and evaluation.
- Comply with obligations under EU research funding (e.g., Horizon Europe).
5. Data Sharing
We do not sell or rent your data. We may share data:
- With project partners bound by data protection agreements (when necessary for research).
- With authorized service providers (e.g., analytics or hosting services), under data processing agreements.
- If required by law or regulatory authority.
No personal data is transferred outside the European Economic Area (EEA) without appropriate safeguards (e.g. SCCs under GDPR).
6. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes stated, or as required under applicable laws or grant agreements. Web server logs are retained for 30 days. Research-related data is stored according to our Data Management Plan, which complies with Horizon Europe standards.
7. Your Data Rights
Under GDPR, you have the right to:
- Access your personal data.
- Rectify inaccurate data.
- Erase your data (“right to be forgotten”).
- Restrict or object to processing.
- Request data portability.
- Withdraw consent at any time (without affecting the lawfulness of prior processing).
To exercise your rights, please contact us.
8. Data Security
We implement appropriate technical and organisational measures to protect your data, including:
- TLS encryption for all web communications.
- Secure server hosting and firewalls.
- Limited access based on user roles.
- Regular audits and software updates.
No online service is 100% secure, but we take all reasonable steps to safeguard your information.
9. Updates
We may update this Privacy Statement to reflect changes in regulation or project activities. We encourage you to check this page periodically.